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Verification Counselor

We are now accepting applications for a qualified Verification Counselor at Belmont University. 

Employment Type 


Internal Job Category

Exempt (Staff)


Student Financial Services



Primary Duties and

Student Financial Services Counselors are committed to providing superior customer service while being cross-trained to counsel in all areas of financial aid such as filing the FAFSA, applying for student loans, completing the verification process, and payment options/student accounts.  SFS Counselors strive to exceed the expectations of our Belmont students and families while working to create a positive student experience toward assisting all students in obtaining a Belmont education. 

The SFS Verification Counselor position is responsible for the management, analyzation, and direction of the flow of data from/to the institution and communication with students regarding outstanding documents needed to complete financial aid package. The position will work closely with the Director, Associate Director and Assistant Director of Financial Aid. Manage the day-to-day administration of the Federal Verification Process internally and externally. The position is also responsible for the following duties:

-       Manage, analyze and audit all Federal Tax Returns/Transcripts, W-2's, and Self-reported types of income as required by the Department of Education. Any adjustment to the tax return information in relation to the data provided on the FAFSA must be reported to the Department of Education for update and correction as it may effect a student’s financial aid eligibility and award.

- Manage and communicate all email correspondence with students selected for verification, including all missing documents  in order to satisfy the verification requirements prior to audit.

- Individual will be the primary point of contact and manage all communication and direction pertaining to the verification process with the third party vendor (EdAmerica).Responsible for all communication, training, and process evaluation for third party partner.

- Audit and determine any changes to financial data into the Federal U.S. Department of Education Database to generate an updated Student Aid Report (SAR) in order to determine federal eligibility and complete the financial aid awarding process.

- Manage and compile student data changes internally and from third party partner for weekly reports to the Information Specialist for all completed student verification in order to seamlessly keep the awarding process up to date for all eligible students and for any adjustments to prior financial aid eligibility.

- Complete the Federal Return of Title IV (R2T4) analysis to determine Title IV eligibility on all students withdrawing with Title IV funds (Pell Grant, SEOG Grant, Direct Stafford Loans, PLUS Loans, and Graduate PLUS Loans).

- Manage and create all verification forms via the Dynamic Forms software platform.

- Responsible for providing all required verification/tax documents as part of the annual university audit.

- Manage the scanning and indexing of all completed verification documents into App-Extender software.

- Lead various projects/training related to Title IV regulations and processes.

- Counsel and educate both prospective and current Belmont students and families on the financial aid expectations/commitments that are associated with financial aid eligibility and tuition.

- Attend yearly online and in-person training to stay up to date on changes to verification process. Participate in professional organizations including attendance of professional conferences (TASFAA, SASFAA, NASFAA).

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

  • Form diverse leaders of character;
  • Equip people to solve the world’s complex problems through teaching, research and service;
  • And be radical champions for helping people and communities flourish.


  • Extensive knowledge of federal Title IV and state regulations.
  • Knowledge of Ellucian software preferred.
  • Knowledge of Argos, Dynamic Forms, COD, NSLDS software preferred.
  • Ability to work individually and as a team member
  • Ability to lead projects and training for internal and external team members.
Required EducationBachelor's degree from an accredited college or university required
Required ExperienceThree to five years of previous college or university financial aid experience is preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christian community. The university faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, and Sections 504 of the Rehabilitation Act of 1973/the American with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University seeks employees of Christian faith who are committed to the mission of the University.  Click here to learn more.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veterans and disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.